Job Summary

Official Job Title :
Assistant Financial and Operations Manager
University or Organization :
The University of Maine Cooperative Extension
State or Territory :
Application Deadline :
Feb 17, 2020
Descriptive Job Title :
Assistant Financial and Operations Manager
Keywords separated by commas :
Location :
Orono, ME
Area, Department or Unit :
Cooperative Extension
Full/Part Time :
Salary :
Start Date:
May 01, 2020
Under the direction of the Assistant Director and Financial Administrator, the Assistant Financial & Operations Manager is responsible for many aspects of the day-to-day oversight of the financial and operational actions of the University of Maine Cooperative Extension, and supervision of staff within the unit to successfully accomplish the responsibilities of this position. Working with the Assistant Director and Financial Administrator, this position coordinates general accounting processes, and is responsible for management of Federal capacity funds, external funds, and UMaine educational and general funds including the Maine Economic Improvement Fund. This position addresses special accounting-related needs such as audits and special projects, and will produce, manage, and oversee Cooperative Extension budgets, track expenditures, manage revenue, manage gift accounts, oversee payroll distributions, reconcile accounts, and produce periodic reports to clearly inform the administration of Cooperative Extension of the financial status and trends of Extension finances. The Assistant Financial & Operations Manager will also oversee Cooperative Extension operations including management of the Cooperative Extension vehicle fleet, coordination of performance agreements, oversight of procurement within UMaine Systems MarketPlace system, and oversight of the financial components of travel within UMaine Systems CONCUR system. The Assistant Financial & Operations Manager will supervise professional staff with general duties related to procurement, budgeting, revenue generation, fund management and accounting, and who will assist with in the overall work of Cooperative Extension finance and operations unit.
Position Category:
Additional Description, Instructions or Comments:
Qualifications:Required: Typically has the education associated with a Masters degree or equivalent related experience in the area of finance, accounting, or bookkeeping Knowledge of computers and standard office software, including QuickBooks Demonstrated experience learning and applying new software and technologies to existing processes to increase efficiency, accuracy, and/or access to information Demonstrated success working as part of a team Demonstrated skills in meeting deadlines Experience with processes that require attention to detail and strict adherence to procedure Strategic thinking skills Effective oral, written, and electronic communication skills Effective multi-tasking, organizational, and prioritization skillsPreferred: Understanding of University grant processing requirements and software Experience preparing grants and or budgets
Do applicants need to have a driver’s license or be able to provide alternate transportation
to carry out the functions
of this job? :


Minimum education level :
Typically has the education associated with a Masters degree or equivalent related experience in the area of finance, accounting, or bookkeeping
Years of experience :
Travel Requirements:
Other Requirements:


Application URL:
This is the link to the official application website.


Contact :
Angela Hart
Phone Number with Area Code :
Application Instructions :
Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae3.) contact information for three professional references. You will also need to complete the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.