Job Summary

 
Official Job Title :
Regional Administrator
University or Organization :
Oregon State University - Extension Service
State or Territory :
Oregon
Application Deadline :
May 15, 2017
 
Descriptive Job Title :
Coastal Oregon Regional Administrator
Keywords separated by commas :
Coastal Oregon, Regional Administrator, Administrator
Location :
Corvallis
Area, Department or Unit :
Division of University Outreach and Engagement
Full/Part Time :
Full Time
Salary :
Commensurate with Education and Experience
Start Date:
Jul 01, 2017
Description:
The Division of University Outreach and Engagement at Oregon State University (OSU) is seeking a Regional Administrator. This is a full-time 1.0 FTE, 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Vice Provost for University Outreach and Engagement. The office location will be on the main OSU campus in Corvallis, Oregon. The region assigned will be Coastal Oregon which will cover Clatsop, Columbia, Coos, Curry, Lincoln, and Tillamook counties.The Division of University Outreach and Engagement enhances access to enrichment and problem solving through reciprocal relationships for the exchange of knowledge and resources in partnership with individuals, communities, business, industries, government, and educational institutions.The Division includes the following units: Extension Service, OSU Open Campus, Extension & Experiment Station Communications. These units are aligned under the leadership of the Vice Provost for University Outreach and Engagement.The Regional Administrator (RA) will identify and promote opportunities for residents within the Coastal Oregon Region to access the full complement of OSU resources to enhance economic stability and vitality and improve individual well-being.The RA has been assigned counties in support of the goals and mission of the OSU Extension Service and the Division of Outreach & Engagement with special attention given the O&E Strategic Plan. This individual will be assigned one or more statewide administration specialty as appropriate for RAs areas of expertise and the needs of the Regional Operations team.The RA provides leadership, vision, and administrative oversight for regional initiatives and programs. This person is responsible for facilitating the identification of and response to needs, and evaluation of program and services.The RA will identify technologies and assist with developing strategies for implementing these technologies that support Extension operations and programming at county and region levels. This person will utilize technology to enhance communication, provide access to training, and minimize travel where feasible.The RA will provide leadership and supervision to the Clatsop, Columbia, Lincoln, Tillamook, Coos and Curry County Leaders and work as a team member with the County Leaders and local community stakeholders in the Coastal Oregon Region.Active and effective communication and leadership with staff and key stakeholders is critical to the success of this position and access to wireless services is necessary.This position will require traveling.Oregon State University and the Division are committed to maintaining and enhancing a collaborative and inclusive community that strives for equity and equal opportunity. All employees of the Division are responsible for helping to ensure that these commitments are achieved. In addition, the RA will provide overall supervision for regional employees and programs to ensure compliance with the appropriate equity and civil rights plans and practices for equity and equal opportunities at OSU and the audiences we serve.
Position Category:
Additional Description, Instructions or Comments:
40% Administrative Leadership:Regional Leadership:Provide leadership, vision, and administrative management for assigned counties;Including a statewide Extension administrative role in a specialty as appropriate for RAs areas of expertise and the needs of the County Operations team and determined by the Vice Provost for Outreach & Engagement;Develop advisory committee/education council processes and criteria for members and identify topics for consideration;Identify technologies and assist with developing strategies for implementing technologies;Lead and promote efforts throughout the region to help members of the public connect to University resources.Financial Management:Develop budgets for assigned region. Oversee local county budget processes, delegating as appropriate. Report to all funding partners in a fiscally responsible and accountable manner;Monitor fiscal activities and be responsible for county appropriated finances to ensure compliance with policies and budget. Delegate authority as appropriate.Community Outreach and Engagement:Cultivate and maintain effective working relationships with county officials and stakeholders as well as OSUs Program Leaders, Department Heads, Deans, and Extension Administration;Oversee development of communication plans to keep county officials, state and federal decision makers informed of Extensions activities and value;Responsible for public interface including connecting public to the full complement of OSU resources and overall customer satisfaction;Provide leadership for advancing demand-driven, needs-based business plans. Set expectations and guide faculty in correct policies and procedures for receiving external funds;Assist with generating education resources in support of new program development and program enhancement. Build relationships within and outside of OSU and link the Universitys expertise and experience with critical issues and needs;Coordinate with local faculty and staff on OSU marketing efforts and strategies that increase awareness of programs in the Division of Outreach and Engagement efforts, including OSU Extended Campus and Ask-an-Expert. Work with OSU University Relations and Marketing and Extension and Experiment Station Communications to develop effective relationships with regional media;Provide structures and systems to support faculty and partners to address needs, develop programs, secure funding, etc. Seek out and develop effective collaborations and partnerships with entities that operate at a regional, statewide or national level.35% Personnel Management:Supervise the performance and evaluation of county leaders, academic faculty, professional faculty with program assignments, as well as office managers as appropriate. As the immediate supervisor of faculty, provide leadership and regularly seek input from each persons supervision team, which includes the Department Head(s) and Program Leader(s);Develop regional staffing plans for assigned counties in conjunction with County Leaders, Program Leaders, and stakeholders.Participate in the recruitment and hiring processes of the regions faculty and staff.Conduct annual performance reviews to assure comparable and equitable treatment and revise position descriptions in consultation with supervision teams;Coordinate the orientation, mentoring, and professional development of personnel supervised, including establishing and maintaining an equitable and inclusive community in each unit.10% Needs Assessment and Data Analysis:Develop concepts, structures and resources, including needs and impact assessments and development of monitoring and evaluation systems, and identify and monitor issues of importance and target audiences where OSU has capacity;Assess needs for potential Extension programming and consider which Extension Program Leaders, Extension Administrators, faculty, and other OSU and community partners may wish to become engaged in a specific issue.10% Partnering and Fund Development:Lead strategic efforts to diversity funding to support existing programs and to build the capacity to address emerging opportunities;Work with OSU Foundation, OSU central offices, Extension Administration, Extension Program Leaders, and OSU Open Campus Leader if applicable and other faculty as appropriate to develop and implement alternative program funding. Set expectations for implementing fee-based programming and cost-recovery practices as part of an Extension business plan;Forge local, state and national partnerships. Seek to document such relationships through memoranda;Develop and maintain positive relationships with internal and external stakeholders, partners, and clientele.5% Accountability and Service:Maintain active membership and participate in appropriate professional organizations;Develop annual plans of work, reports of accomplishment and other reports as requested;Communicate results of Regional model and program successes through conference presentations to state and national audiences, or other mechanisms as appropriate;Develop, manage, and account for resources allocated to Region;Serve on the O&E Program Council and the Extension County Operations team;Serve on university, state, local, and other committees as requested and as time is available.
Do applicants need to have a driver’s license or be able to provide alternate transportation
to carry out the functions
of this job? :
yes

ADDITIONAL JOB REQUIREMENTS

Minimum education level :
Masters degree with academic studies and demonstrated expertise that contribute to the success of the assigned counties and/or units of operation in support of the goals and mission of the OSU Extension Service, and the Division of Outreach & Engagement.
Years of experience :
Travel Requirements:
Travel is necessary due to the combination of office and field work. This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid drivers license in their state of residence, be determined to be position qualified and self-report convictions as per OSU Standard 576-056-0000 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the Motor Vehicle Check Requirement.
Other Requirements:
Demonstrated leadership ability as evidenced by successful experience in three or more of the following: personnel management, budget and fiscal management, coalition building, conflict resolution, program planning and evaluation, resource procurement, effective listening, managing change and conducting negotiations as needed.Demonstrated ability to effectively communicate orally and in writing with diverse audiences including the effective use of mass media.Knowledge and working understanding of and commitment to the basic philosophy of Extension Service and the Land Grant University system.Demonstrated ability to work as team member with colleagues, volunteers, and other professionals.Demonstrated ability to effectively manage work teams.Demonstrated ability to build collaborative programs and partnerships.Demonstrated ability to lead groups and to plan, organize, evaluate, manage, and delegate details associated with program and office management.Experience supervising personnel.Experience in securing extramural funding.A demonstrable commitment to promoting and enhancing diversity.This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.

LINKS

Application URL:
This is the link to the official application website.
Link 3 :

APPLICATION INSTRUCTIONS

Contact :
Carleen Nutt
Phone Number with Area Code :
5417375224
Application Instructions :
When applying you will be required to attach the following electronic documents:1) A resume/CV; and2) A cover letter indicating how your qualifications and experience have prepared you for this position.You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. The Other Document 1 should be used for your references.The Other Document 2 should be used to answer the Supplemental Questions.For additional information please contact: Dana Martin, (541) 419-0049 or Dana.Martin@oregonstate.edu.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive communityStarting salary within the salary range will be commensurate with skills, education, and experience.This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid drivers license in their state of residence, be determined to be position qualified and self-report convictions as per OSU Standard 576-056-0000 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the Motor Vehicle Check Requirement.This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU STANDARD 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.